By CAREEREALISM-Approved Expert, Daphne Houston
Yes I know, even for the best of us, sometimes answering those questionnaires and KSAs can seem like a daunting task when completing your federal application.
Narrative statements are supplemental statements the federal government uses to evaluate an applicant’s candidacy. Examples include Knowledge, Skills, and Abilities (KSA); Mandatory Professional or Technical Qualifications (MTQ / MPQ); or Executive Core Qualifications (ECQ) for Senior Executive Service (SES) positions.
If you are applying for similar types of positions, which you should be doing, here are some tips to make it easier for you to ease your writers block and answer the questions with impact and relevance.
1. Thoroughly review the vacancy and the preview questionnaire. Go through the entire application to make sure you review all of the questions associated with the announcement.
Copy and past the questionnaire into word or a text editor. This way you are not trying to answer the questions on the fly in the online application manager. It may be an extra step, but it will save you lots of time and frustration in preparing your resume, KSAs and even helping you determine if the position is right for you.
2. Make a list of your greatest accomplishments (as they relate to the area of expertise for the position). For each accomplishment list, ask yourself the who, what, when, where and why questions.
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|What was the accomplishment? (Led a program, implemented a new process, created the budget.) What was the result of the accomplishment? What challenge was present and then resolved? What actions were taken? What steps were taken? Give concrete, steps here. For example, don’t just state you had meetings. State you “scheduled weekly team members for the task force where you addressed the project milestones” which included: example, example, example. State you tracked the performance weekly and escalated any problems within a 24 hour period.
Who? (Who accomplished this - you solo, you as a team? you as leader?)
When? What was the timeframe? Was this a year long process?
Where? Was it a local, national, multi-site, regional, global? The more detail you give to determine the scope of the accomplishment the better. Why? Why was this problem important to solve?
How were others affected? Impacted?For results - Quantify as much as possible. How much revenue was realized? Budget saved? Number of resources reduced? Fewer problems? Better ratings? Raise? Promotion? Recognition? Lessons learned. Even if you failed, frame the lessons learned in a way that shows the reader you understand the failure and used that to build future success.
By using the building blocks of accomplishments, you can build a strong database of KSAs, TQs that can be repurposed easily to specifically target each application. For those already in federal roles, you can add current projects to update the KSAs as a strong candidate for the next level.
3. Speak ‘em out loud as you write them. Picture yourself answering the question in a face to face interview situation; even better yet, I’ve actually recorded clients’ responses to get the detail and passion needed to make their KSAs stand out. You can easily record yourself on a digital recorder or on your own voicemail for that matter.
All three steps will not only help you stand out from the crowd but will also prepare you for interviews so you can Land That Federal Job.
Did you enjoy this article? You can read more articles by this expert here. Also, check out all of our free webinars!CAREEREALISM Expert, Daphne Houston has been in the careers and employment business for over 15 years, helping hundreds of government and non-government clients land jobs and thrive in successful careers. Her certifications include: Certified Federal Resume Specialist, Certified Federal Job Search Trainer, Certified Federal Career Consultant, Certified Job Search Specialist, Certified Performance Based Hiring Expert, and Professional Human Resources.The photo for this article is provided by Shutterstock.
Bigstock
Is your job search turning into a grind with no end in sight? It may be time to take a step back and reevaluate your entire approach.
In cold weather climates, the beginning of spring is a time to clean the house and get organized—a practice known as spring cleaning. Through the years, spring cleaning has taken on a larger meaning with people using the time to organize and declutter things in their lives.
For professionals on the job hunt, a little spring cleaning (metaphorically speaking) could be a great way to reinvigorate your job search. Here are a few strategies your job search spring cleaning should include.
Reevaluate Your Job Search Approach
BigstockMake a list of the last handful of jobs you applied for and see if you can identify any positive or negative trends. Consider things like:
- How did I learn about this job?
- How did I apply for the job?
- Did I earn an interview?
- What was the ultimate result?
A lot can be learned about your job search approach just by answering these questions and identifying patterns. For example:
Negative Trends
You discovered five jobs through job boards, applied to all of them via the job boards, and never heard back from any of them.
The common pattern here is applying through job boards. This isn't to say that job boards don't serve a purpose in the job search process, but they have their limitations, and you can't run your job search entirely off of them. When you apply through a job board, there's a good chance that your materials will never get past the applicant tracking system (ATS) and never be seen by an actual person.
One simple fix is to research who the hiring manager or recruiter is that posted the position and email your materials to them directly.
The more efficient fix would be to take a proactive approach by putting together a bucket list of companies that you want to work for and start making connections on LinkedIn with people who work at those companies. You may already know some people who work there or have connections that can refer you to some individuals.
This is a great way to network your way onto a company's radar.
Positive Trends
You applied to three jobs via referral, were invited to two job interviews, and made it through multiple rounds of interviews for one of the jobs before being passed over for someone with a little more experience.
The pattern here is that getting referred to a job by a professional acquaintance is a great way to land a job interview. This indicates that you're leveraging your network well and you should continue to focus on your networking efforts.
The next step is to review the interview process and determine what went well and what needs to be improved. Sometimes the interviewer will provide feedback, and that feedback can be valuable. However, not everyone is comfortable with giving feedback.
Chances are you probably have a good idea about areas of improvement and the skills you need to gain. Put together a plan for addressing those shortfalls.
The good news in making it deep into any interview process is that it indicates that the company likes you as a potential employee (even if the timing just wasn't right) and the experience could be a roadmap to a job with that company at a later date, or another similar opportunity elsewhere.
Give Your Resume & Cover Letter Some Much-Needed Attention
BigstockAre you continuously sending similar resumes and cover letters to each job opening with only minor adjustments? If so, your strategy needs some serious spring cleaning.
Let's start with resumes!
Every resume should be tailored to the position in order for it to stand out to recruiters and hiring managers. It may seem like a lot of work, but it's actually less work than submitting the same resume over and over again and never hearing back.
The reason why it's so important to tailor your resume is that throughout your career, you acquire numerous skills, but the job you're applying for may only be focusing on 6-8 of those skills. In that case, those skills must rise to the top of the resume with quantifiable examples of how you successfully used those skills at previous jobs.
Remember, recruiters go through hundreds of resumes. They need to be able to tell from a quick glance whether or not you're a potential candidate for the position.
While updating your resume, you could also spruce up your LinkedIn profile by highlighting the skill sets that you want to be noticed for by recruiters.
As for writing a good cover letter, the key to success is writing a disruptive cover letter. When you write a disruptive cover letter, you're basically telling a story. The story should focus on how you connect with the particular company and job position. The story could also focus on your personal journey, and how you got to where you currently are in your career.
If your resumes and cover letters aren't unique, now is the time to clean things up and get on track.
Build Your Personal Brand
Just because you're looking for work doesn't mean that you don't have anything to offer. Use previous career experiences and passions to build your personal brand.
Ask yourself, "How do I want other professionals to view me?"
Pick an area of expertise and start sharing your knowledge and experience with your professional network by pushing out content on your LinkedIn and social media accounts. Good content can include blogs, social media posts, and videos.
By sharing content about your experiences and passions, you slowly build your personal brand, and others will start to notice. The content could lead to good discussions with others in your network. It could also lead to reconnecting with connections that you haven't spoken to in years, or making new connections.
You never know when one of these connections could turn into a job lead or referral. The trick is to get on people's radars. So, when you're cleaning up your job search, be sure to build a plan for personal branding.
Maintain Healthy Habits During Your Job Search
BigstockYour job search is important, but it's even more important to know when to pull back and focus on personal health and spending time with family and friends.
There are actually things that you can do for your own enjoyment that could help your job search in the long run, such as:
- Grab coffee with a friend - It's good to engage in light conversation with friends during challenging times. And if your job search does come up, remember that most people have been through it themselves and you never know when a friend may provide you with a good idea or lead on a job.
- Volunteer - Volunteering is a great way to get involved in the community and help others. In addition, if you develop a little bit of a career gap while looking for a job, you can always talk about how you filled that time volunteering, if you're asked about it during a job interview.
- Continue to focus on other passions - Are you a fitness nut? Blogger? Crafter? Continue to do the things that bring you happiness. And if you're in a position to profit from your passion through a freelance job or side hustle, even better!
Spring is the perfect time to clean up and improve your job search so you can land the job you want. If you're struggling to find a job, follow the tips above to reinvigorate your job search—and watch your career blossom!
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This article was originally published at an earlier date.
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